RIBA Stages 0-1
Initial Meeting and Brief

The process will begin with a meeting with one of our Architects at the property/site to discuss your ideas and establish an outline project brief.

This meeting will typically last between 1-2 hours and will provide us with the information we need to produce a Fee Proposal and Project Brief for your consideration.

RIBA Stages 2-3
Scheme Design

During this stage one of our Architects will work with you to reach an outline scheme that meets your brief.

Where increasing the size of the property and/or constructing a new building, Stages 2-3 usually end with the submission of drawings and information for Statutory Consent.

RIBA Stages 4
Technical Design

At this stage we will progress the design from schematic layout plans and elevations to a fully developed technical proposal.

We will work with you to explore options and agree a method of construction before producing detailed drawings and schedules for Building Regulations and Tender.

RIBA Stages 5-6
Construction and Handover

During the construction phase we would normally act as the Contract Administrator.

This would involve one of our Architects or Senior Technicians visiting the site on a monthly or fortnightly basis to see that work is proceeding in accordance with the Contract.

 

Summary:

Initial Meeting
At our initial meeting we will discuss you aims for the project and familiarise ourselves withe the property / site.
Outline Brief
Following the initial meeting we will prepare an Outline Project Brief to ensure we have interpreted your wishes correctly. This Outline Brief will provide the basis around which the fee proposal will be calculated.
Fee Proposal
Our fees can be calculated in a variety of ways depending on the type of project, size of project and client’s preference. We would prepare a Fee Proposal for your consideration which shows a clear breakdown of fees for each stage of the project.

Summary:

Survey of existing
Following appointment one of the first tasks will be to obtain survey information for the building/site.

On smaller projects we would normally undertake a measured survey of the property ourselves, however on larger projects or where topographical information is required we would advise that you employ a professional survey company to produce as-existing CAD plans and elevations.
Feasibility / Concept Design
At this stage we would prepare sketch proposals that test the outline brief and give you option(s) for achieving your wishes for the project. We would then meet with you to discuss the proposals with a view to arriving at a scheme that can be taken forward; this may be one of the scheme prepared or a mix of different ideas.
Design Development
During this stage one of our Architects would work with you to refine the proposals to reach a scheme that you are happy with for sign-off.
Refining and finalising the Brief
Throughout the Concept Design and Design Development stages we would work with you to refine and finalise the brief before preparing information for Statutory Consent and/or moving the project forward to RIBA Stage 4: Technical Design.
Planning Application / Statutory Consent
Where the proposals result in an increase in the size of the property and/or the construction of a new building, it is likely that you will need to obtain Statutory Consent for the works. This can be in a variety of forms including Planning Consent, Listed Building Consent, Prior Approval or a Certificate of Lawful Development. Where required we would prepare and submit the necessary information to the necessary statutory authority and monitor the application on your behalf.
Appointment of Consultants
Depending on the type and complexity of the job we will advise you if you require any consultants and/or input from specialists at the Planning Stage. This may include consultants such as a Planning Consultant, Arboriculturalist, Ecologist or Highways Engineer. Should any of the above be require we can then work with you to obtain quotes for their services and advise on their appointment.
Outline cost information
Throughout the project we can provide budget cost information to give an idea of the construction costs. As one would expect, early budget costings based on preliminary sketches can only provide outline, or “ball-park” cost information. However, as the project progresses and the information on the design becomes more detailed we can offer more detailed cost information.

Summary:

Technical Design
We would normally carry out the role of Lead Designer to coordinate overall design input from other consultants / specialists such as Structural Engineers, Mechanical and Electrical Engineers, Specialist Sub-Contractors.
Appointment of Consultants
Depending on the type and complexity of the job we will advise which consultants will be required at the Technical Design Stage. This may include consultants such as a Structural Engineer, Mechanical & Electrical Engineer or Specialist Sub-Contractor to advise on different aspects of the technical design. We would work with you to obtain quotes for their services and advise on their appointment.
Building Regulations
The first main milestone of the Technical Design stage is the preparation of information for Building Regulations.

The majority of schemes require Building Control Approval to ensure that the design and construction complies with the current Regulations so we would prepare and submit the necessary information and monitor the application on your behalf.
Tender
We would develop the Building Regulations information into a set of information that would allow Contractors to price for the works. This would typically include construction details, setting out drawings and a Schedule of Works.

The Tender process is the process of obtaining prices from one or more Contractor. Most projects are competitively tendered whereby we would obtain competitive quotes from two or more Contractors.
Choosing the right Building Contract
There are a number of options for Building Contracts and we would work with you to help you choose the right Contract for your job.
Selecting a Building Contractor
Selecting the right Contractor can be a difficult challenge as you will want to find one that is appropriate for the size, type and complexity of the job. We would assist you in this process and compile a list of prospective Contractors for the job; we would carry out background checks where necessary and check that they are available for the anticipated start date.

We would collate a draft tender list for your consideration with typically 5-6 Contractors before refining to 3-4 Contractors for Tender.
Tender Appraisal
Upon receipt of the Tenders, we would prepare a Tender Report which would analyse the information received to ensure they are like-for-like and comment on any obvious discrepancies. If necessary we would also assist in any negotiations to arrive at a price you are comfortable with.

In most cases we would interview one or two of the Contractors so you would get the opportunity to meet them and talk through the important aspects of the project.

At the end of this process, you should be in a position to choose your preferred Contractor.

Summary:

Appointment of a Contractor
Once you have chosen your preferred Contractor they would be employed directly by you to carry out the works as agreed at tender and any subsequent negotiations. We would assist in this process and prepare the Contract and Contract Information on your behalf for both parties to review, agree and sign.
Pre-Contract Meeting
The pre-contract meeting is an important meeting that takes place after the contractor has been appointed but before work commences on site. It is an opportunity to for the project team to meet (perhaps for the first time) and to plan the construction stage.

The pre-contract meeting is chaired by the contract administrator and is an opportunity to set the basis around which the contract will run.

The meeting should be minuted so that there is a clear record of the procedures agreed and decisions made. These minutes may form part of the contract documents, subject to agreement by both parties.
Administering the Contract and issue of certificates
Contract administrators are appointed by the client. When certifying or giving an assessment or decision, the administrator has to act honestly and reasonably in line with the terms of Contract as their decisions are open to challenge via the dispute resolution procedure unless the contract makes their decisions final and conclusive.
Address Contractor’s queries
Throughout the Contract Period there will inevitably be queries from the Contractor. As part of our role during this time we would work with the other consultants to coordinate the supply of information and ensure all queries are addressed in a timely manner.